Administrative Assistant Position — Hancock and Washington Counties Healthy Acadia, Maine Alliance for Recovery Coaching Job Posting

Healthy Acadia's Maine Alliance for Recovery Coaching (Maine-ARC), serving Hancock and Washington counties, is seeking to hire (1) part-time community professional to serve as an Administration Assistant to the Maine-ARC program, and join a dynamic team committed to making it easier for all people to lead healthier lives.

Reporting to the Maine-ARC Co-Directors, the Administrative Assistant (AA) will provide support to the program and staff with a variety of administrative duties as determined by Healthy Acadia and the Co-Directors to ensure the success of the Maine Alliance for Recovery Coaching (Maine-ARC) program.

This role is well-suited for an individual who is highly professional, adaptable, willing to learn, and comfortable working in a fast-paced team environment.

Given the nature of this work, it is strongly preferred that candidates have lived experience with addiction recovery or meaningful personal experience with the recovery process. Familiarity with, or strong ties to, the communities of Hancock and Washington counties is also highly valued.

If you are passionate about supporting recovery and believe in the power of connection, community, and lived experience, we encourage you to apply.

Requirements for the selected candidate:

• Must have a valid driver's license and a reliable vehicle for regular travel throughout their service area.

Qualifications and Experience Sought:

• Coordination of recovery coach training registrations
• Confirmation of registrants or other tasks as assigned
• Responding to training requests and inquiries
• Mailing books to all registrants, tracking orders as needed
• Ordering of training manuals
• Assisting with the CCAR Protraxx registration system
• Assisting with our RDP data collection system
• Keeping a comprehensive inventory of training materials and manuals
• Promote Recovery Coach training through a variety of outlets such as community partners, recovery centers, media outlets, and by working collaboratively with the HA Communications Director and other HA staff
• Work with the Maine ARC Co-Directors to order promotional materials for Maine-ARC as needed
• Provide additional assistance as needed to ensure the success of the Maine-ARC Recovery Coaching Program
• Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice
• Motivation to advance their professional development
• Strong computer literacy required; MAC systems are a plus
• Knowledge of email and Google Drive is preferred
• Organized and independent, with the ability to multitask
• Patient, personable, and approachable
• Able to work with diverse populations and to build and maintain professional and ethical working relationships
• Strong communication skills with the ability to listen well, write, and speak effectively

This is a 20-hour/week position with opportunity for growth. Hourly pay range $19–21. The position is funded from April 2026 through March 2028, with the strong likelihood of continuing in the long term. Valid driver's license, reliable vehicle & regular travel within the service region are required; some statewide travel and occasional weekend and/or evening meetings are expected.

Nothing in this job summary restricts management's right to assign or reassign duties and responsibilities to this job at any time.

To apply, please send a cover letter, resume, and contact information for three professional references in a single document to jobs@healthyacadia.org. The application process will remain open until a suitable candidate is found.

Healthy Acadia provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Healthy Acadia takes affirmative action to ensure that applicants and employees are treated fairly during the application process and post-hiring employment without regard to any of these characteristics. Discrimination of any type is not tolerated. Healthy Acadia is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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