Administrative Communications Coordinator

ADMINISTRATIVE COMMUNICATIONS COORDINATOR
Job Description

Maine Cancer Foundation (MCF) seeks an Administrative Communications Coordinator to join our small and dedicated team of professionals working to reduce the burden of cancer in Maine.

The Administrative Communications Coordinator reports directly to the Director of Operations and is responsible for supporting Maine Cancer Foundation’s multi-channel communication and marketing plan, annual giving strategies and general office management.

The Administrative Communications Coordinator position is a full-time, benefits eligible opportunity. The position requires approximately 5% statewide travel and some weekend and evening hours.

PRIMARY JOB RESPONSIBILITIES (not intended to be all inclusive) 

Manage day to day Administrative operations including:
o Field MCF inquiries and provide stellar customer service to our donors, event participants, collaborators and all customers through a variety of communication channels including: phone, email, mail, in-person visits to our office and through social media.
o Manage and maintain office equipment, materials and supplies
o Assist with scheduling, coordinate mailings, database and data entry management
o Facilitate and support conference and event planning and logistics and office meetings
o Research and collect information, data and materials to inform our decision-making for events, programs and projects
o Process donations; coordinate and prepare acknowledgement letters
o General support of Community Outreach, Events, Programs and initiatives as needed. MCF events and programs include: Tri for a Cure, Twilight 5K, Mary’s Walk, Sugarloaf Charity Summit, Challenge Cancer Conference, Patient Navigation Project ECHO

Coordinate and support Communications and Marketing:
o Assist with updates and management of MCF website
o Support, edit and influence MCF social media strategy
o Develop content and produce electronic communications
o Write, edit and distribute press releases
o Work with all staff to develop and maintain portfolio of stories for use in outbound communications

DESIRED SKILLS 
Innovative, creative, self-starter 
Strong organizational skills and attention to detail 
Demonstrated ability to write for a broad range of audiences; strong editing skills 
Basic knowledge and experience with video and/or audio recording/editing 
Experience working with a team to plan and implement a complex, multi-tiered communication strategy
Knowledge of, or experience with, communications and marketing in a non-profit setting 
Ability to manage multiple concurrent projects 
Demonstrates excellent written and verbal communication skills 
Exhibits experience with social media mechanics, trends, software skills and internet research abilities  Experience with public health and the oncology landscape and community in Maine, preferred  Comfortable working in a fast-paced environment 
Expertise with Raiser’s Edge or other CRM required. Experience with Donor Drive or other peer-to-peer fundraising software preferred

QUALIFICATIONS 
Bachelor’s degree preferred 
1-3 years’ experience working in a similar position/industry or nonprofit preferred 
Ability to work flexible hours when necessary and travel as needed 
Valid unexpired driver’s license

To be considered for this position, please submit your resume and cover letter to careers@mainecancer.org.

No recruiters or phone calls please.

MCF is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify or nation origin.

Project Coordinator – (National Strategy for Suicide Prevention)

POSITION ANNOUNCEMENT

Project Coordinator – (National Strategy for Suicide Prevention)

Do you have a passion for public health in relation to suicide prevention?  Medical Care Development, Inc. (MCD), a non-profit public health services organization is seeking a talented professional to serve as the Project Coordinator to provide staff support for the Maine Suicide Prevention Program within Maine CDC, Division of Disease Prevention (DDP).  The Project Coordinator will be responsible for program implementation of the Cooperative Agreement to Implement the National Strategy for Suicide Prevention Project, through the Substance Abuse and Mental Health Services Administration (SAMHSA).  This individual will report directly to the Program Manager and work at the Maine CDC Key Bank Building located in Augusta with the DDP staff.  This position requires a person with a keen attention to detail and skills to conduct routine follow up on project activities.  The Project Coordinator is a full-time, 40-hour per week position that is eligible for MCD’s benefit package.  This position is grant-supported through September 30, 2020 and may be eligible for renewal based on availability of funding.

This position will work directly with the Program Manager on the daily operations of the project to carry out the scope of work.  The Project Coordinator will be responsible for overseeing the work plan and ensuring grant deliverables are met in a timely manner.  This includes managing contracts statewide, tracking invoices, and coordinating and conducting internal and external meetings to plan and implement project activities.  This person will be responsible for facilitating technical assistance to partners and providing resources and tools as necessary.  The Project Coordinator will oversee the evaluation efforts to ensure local evaluation deliverables are being met and will be responsible for maintaining, collecting, and submitting data into federal databases from statewide partners and developing or adapting data tools, if necessary.  This person will work with partners to ensure the timely and accurate collection of data and will lead efforts in writing and disseminating project reports and work plans for SAMHSA.  The Project Coordinator will oversee activities to strengthen collaborations and shared protocols among hospitals, emergency rooms, and regional crisis service providers.  This position will interact with key internal and external stakeholders statewide and statewide meetings, as necessary.

 

Qualifications, Skills, and Experience:

  • This position requires a Bachelor’s Degree in social work, education, social sciences, community health, public health or related health field. Applicants should have a combination of six (6) years of education, training and/or experience in planning, program development, coordination and implementation in health, public health, or a related health field.  Applicants with a master’s degree in public health or a related field is a plus.  Competencies among successful candidates are to be consistent with those identified by the Public Health Foundation Council on Linkages as Level II.
  • Ability to work collaboratively with diverse project partners, consumers, and providers of health care.
  • Ability to work independently.
  • Ability to communicate professionally both verbally and in writing.
  • Knowledge and skill in evaluation methods including developing measures, collecting, analyzing and submitting qualitative and quantitative data, as appropriate.
  • Ability to plan, coordinate, implement, and manage multiple activities at once.
  • Ability to gather, synthesize, and summarize a variety of information from many sources.
  • Ability and skill to organize and facilitate meetings in data collection and progress of deliverables.
  • Knowledge of contract and grant management.
  • Experience developing communication materials, including flyers, brochures, booklets, etc.

Successful applicant will be a creative thinker, energetic, self-starter who enjoys new challenges and is able to function comfortably in a fast paced team environment or independently, and relates well to co-workers, customers, organizations, and the public.

This position offers a career path to growth and development within the organization.  MCD deeply values diversity, inclusiveness, empowerment, and collaboration.

 

Position:  Professional level

Location:  Augusta, Maine

Projected start date:  Immediately

 

Application Requirements

NOTE:  All applicants must be authorized to work in the United States.

To apply, please submit the following:

  • A cover letter and resume
  • Your salary expectations
  • Two writing samples
  • Three professional references

Applications should be sent to MCDCorpHR@mcd.org.  Position is open until filled. Please ensure to send all of the requested information to be considered.  No phone calls please.

Medical Care Development, Inc. is an Equal Opportunity Organization

Project Manager – Maternal and Infant Substance Use Prevention Coordination

POSITION ANNOUNCEMENT

Project Manager – Maternal and Infant Substance Use Prevention Coordination

Do you have a passion for public health in relation to Maternal and Infant Substance Use Prevention Coordination in the State of Maine?  Medical Care Development, Inc. (MCD), a non-profit public health services organization is accepting applications for a Project Manager for the Maternal and Infant Substance Use Prevention Coordination.  This position works to develop and implement a state-wide strategic plan for substance exposed infants (SEI) (including Fetal Alcohol Spectrum Disorder (FASD)) prevention, intervention, treatment, and recovery services.  This full-time 40 hour per week position is housed at the Maine CDC Augusta office and is eligible for MCD’s benefit package.

Additional responsibilities are conducting and sharing research regarding current trends in SEI/FASD related topics.  Provide technical assistance and training to statewide partners and health care providers.  Engage healthcare and social service providers in the promotion and use of Screening Brief Intervention and Referral to Treatment (SBIRT) for pregnant women.  Work with hospitals in Maine to coordinate training and the standardization of care for families and children exposed to all substances during pregnancy.

Qualifications, Skills, and Experience:

  • Bachelor’s Degree required in a nursing or social services field with at least 4 years of experience working in a hospital, clinical and/or social services field. Experience working within a hospital setting and candidates with a Nursing or Social Work license preferred.  Master’s level training in related field is a plus.  
  • Skilled in strategic planning, data analysis, and evaluation.
  • Experience and knowledge in substance abuse prevention and public health.
  • Experience in the field of Substance Exposed Infants and Fetal Alcohol Spectrum Disorders and Maternal and Child Health.
  • Possesses strong organizational skills, exceptional writing and interpersonal communication skills and demonstrated cultural competence are essential.
  • Proficiency with all current Microsoft Office programs as well as any other software programs necessary to perform the job.
  • Competencies among successful applicants are expected to be consistent with those identified by the Public Health Foundation Council on Linkages as Level II.

Successful applicant will be a creative thinker, energetic, self-starter who enjoys new challenges and is able to function comfortably in a fast paced team environment or independently, and relate well to co-workers, customers, organizations, and the public. 

This position offers a career path to growth and development within the organization.  MCD deeply values diversity, inclusiveness, empowerment, and collaboration.

 

Position:  Professional level

Location:  Augusta, Maine

Projected start date:  Immediately

 

Application Requirements

NOTE:  All applicants must be authorized to work in the United States.

To apply, please submit the following:

  • A cover letter and resume
  • Your salary expectations
  • Two writing samples
  • Three professional references

Applications should be sent to MCDCorpHR@mcd.org.  Position is open until filled. Please ensure to send all of the requested information to be considered.  No phone calls please.

Medical Care Development, Inc. is an Equal Opportunity Organization and Affirmative Action Employer

Project Coordinator – (Immunization Program – Adult)

POSITION ANNOUNCEMENT

 Project Coordinator – (Immunization Program – Adult)

Do you have a passion for public health in relation to immunizations in the State of Maine?  Medical Care Development, Inc. (MCD), a non-profit public health services organization is accepting applications for a Project Coordinator for the Adult Immunization Program.  This position works to develop and implement the Adult Immunization Program and ensure that enrolled providers meet minimum State and VFC program standards for eligibility screening, storage and handling, staff training, partnerships, and outreach and education activities in the community. This full-time 40 hour per week position is housed at the Maine CDC Augusta office and is eligible for MCD’s benefit package.

Additional responsibilities are customer service calls from the public and providers, development of curriculum for educational training and technical assistance, and ensure that providers are aware of the Advisory Committee on Immunization Practice (ACIP) and Maine Immunization Program (MIP) requirements for storage, handling, and accountability of federally purchased vaccines.  This position will maintain site visit data in the Provider Education, Assessment, and Reporting (PEAR) system and assist with completing the Cooperative Agreement reports.

Qualifications, Skills, and Experience:

  • Bachelor’s degree required in health related field, public health, community health education or health education preferred or an equivalent of education and experience. (A combination of four (4) years of education, training, and/or experience in health, public health, or related field.)   Master’s level training in related field is a plus.
  • Ability to travel around the State of Maine.
  • Excellent interpersonal skills, ability to communicate effectively both orally and in writing and be able to establish and maintain effective working relationships.
  • Strong organizational skills and the flexibility and ability to manage time and multiple tasks with little supervision.
  • Proficiency with all current Microsoft Office programs as well as any other software programs necessary to perform the job.
  • Competencies among successful applicants are expected to be consistent with those identified by the Public Health Foundation Council on Linkages as Level II.

Successful applicant will be a creative thinker, energetic, self-starter who enjoys new challenges and is able to function comfortably in a fast paced team environment or independently, and relate well to co-workers, customers, organizations, and the public. 

This position offers a career path to growth and development within the organization.  MCD deeply values diversity, inclusiveness, empowerment, and collaboration.

Position:  Professional level

Location:  Augusta, Maine

Projected start date:  Immediately

 

Application Requirements

NOTE:  All applicants must be authorized to work in the United States.

To apply, please submit the following:

  • A cover letter and resume
  • Your salary expectations
  • Two writing samples
  • Three professional references

Applications should be sent to MCDCorpHR@mcd.org.  Position is open until filled. Please ensure to send all of the requested information to be considered.  No phone calls please.

Medical Care Development, Inc. is an Equal Opportunity Organization and Affirmative Action Employer