Operations Coordinator

Maine Public Health Association

Posted: Tuesday, January 16, 2024

Salary: $45,000-50,000


Rebecca Boulos

Email: rebecca.boulos@mainepublichealth.org

About Maine Public Health Association

Maine Public Health Association is the state’s oldest, largest, and most diverse association for public health professionals. We represent more than 700 individual members and 60 organizations across the state and are actively growing. As a statewide nonprofit association, we advocate, act, and advise on critical public health challenges, aiming to improve the policies, systems, and environments that underlie health inequities – but which also have potential to improve health outcomes for all people in Maine. We are not tied to a national agenda, which means we are responsive to the needs of Maine’s communities, and we take that responsibility seriously.

The mission of MPHA is to improve and sustain the health and well-being of all people in Maine through health promotion, disease prevention, and the advancement of health equity. MPHA is a statewide, non-profit membership organization that promotes a healthy Maine through advocacy, education, community connection, and coalition-building. MPHA implements the following strategies to achieve its mission:

  • Provide leadership in public health;
  • Advance local, state, and federal public health policy;
  • Promote and provide public health training and education; and
  • Recognize model programs and public health leaders in Maine.

MPHA has two full-time staff (Executive Director and Associate Director) and a committed board.

Position Summary: Reporting to the Associate Director, the Operations Coordinator will be responsible for MPHA’s membership recruitment and management efforts. The incumbent will work closely with other MPHA staff, board members, association members, partners, and other stakeholders.

Responsibilities: The primary responsibilities are to grow and retain Association members. Key responsibilities include:

  • Identifying and recruiting new members to the organization, including tabling at partner events
  • Maintaining MPHA’s membership database, including updating members’ contact information, tracking membership, and preparing reports
  • Processing member renewals, including oversight of invoicing and renewal notices, and following up with non-renewing members
  • Conducting and analyzing a member survey
  • Overseeing member-focused programming, including facilitating member sections
  • Updating MPHA’s website with membership information
  • Expanding reach in MPHA-led coalitions by engaging new members
  • Serving as lead planner of the MPHA annual conference and other events, as needed
  • Assisting with communications, including MPHA’s newsletter, social media, and action alerts
  • Serving as primary staff liaison to MPHA’s Board Membership Committee

Qualifications & Specific Requirements for this Position:

  • Excellent communications, writing and organizational skills; demonstrated attention to detail.
  • Ability to work effectively with a variety of stakeholders, including board members, partners, association members, and volunteers.
  • Adaptability and flexibility in a small team environment.
  • Experience with group facilitation and event planning.
  • Ability to work independently; judiciousness in asking for assistance.
  • Strong interpersonal skills and the ability to work well on a team.
  • Experience with database and communications management platforms.
  • A Bachelor’s degree in public health, or relevant area, and/or 2-3 years of non-profit experience.

Location/Travel: This full-time position is flexible, remote or in-person (MPHA’s office is in Augusta), with some in-state travel required.

Salary and Benefits: The expected salary range for this position is $45,000-$50,000, depending on experience. MPHA offers the following benefits:

  • Health, dental, and vision insurance
  • Short and Long-Term Disability
  • Life Insurance
  • SIMPLE IRA (retirement benefit)
  • 13 paid holidays
  • 16 days of Paid Time Off/year
  • Cell phone/internet reimbursement
  • Flexible work schedule

To Apply: All interested applicants should email their resume, cover letter, two references, and a writing sample to MPHA’s Executive Director, Becca Boulos (rebecca.boulos@mainepublichealth.org). Applications will be reviewed as they are submitted, with a deadline of Friday, March 1st. In order to be considered, please send all requested information; incomplete applications will not be reviewed.

Thinking About Applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

MPHA is an Equal Opportunity Employer. It is the policy of Maine Public Health Association to provide equal opportunity for all qualified persons and not discriminate against any employee or applicant for employment on the basis of race, color, religion, national origin, sex, pregnancy, sexual orientation, gender identity and expression, disability, age, ancestry, genetic information, whistleblower status, military/veteran status, an assertion of a right or claim under the Maine Workers’ Compensation Act or any other status protected by law: (i) in the persons served, or in the manner of service; or (ii) in the hiring, assignment, promotion, salary determination, or other conditions of staff employment. This policy applies to recruitment and placement, promotion, training, transfer, retention, rate of pay, and all other details and conditions of employment. Employment and promotion decisions will be based on merit, organizational resources, and the principle of furthering equal opportunity. The requirements we impose in filling a position will be those that validly relate to the job performance required. All other personnel actions including but not limited to compensation, benefits, transfers, layoffs, recalls from layoffs, and training programs will be administered without regard to race, color, religion, sex, gender, age, national origin, disability, veteran status, or any other protected status, in accordance with appropriate law.